Submission Guide
Presentation Modes
The author of the accepted research paper or project reports will be invited to present their work during BS2023. The designated types are ORAL and POSTER. If you attend the conference online, you can only choose oral presentation. All presenters need to finalize their slides, poster, videos and upload them to the ConfTool system before August 31. (a step-by-step guide)
Oral Presentation
Each academic session lasts 120 minutes, dedicated to a specific topic in the realm of building simulation. It allocates 15 minutes for each oral presentation with slides, plus 2 minutes of Q&A organized flexibly by session chairs. There will be volunteers on site to help you with technical issues and cue you in about the remaining time.
You may follow your own style preparing the slides, by using the template down below as the front page. The slide size should be 16:9 for widescreen. Sans-serif fonts are recommended to increase readability. Please upload your slides beforehand to the ConfTool system.
- Public computer with an internet connection (Windows 11)
- MS PowerPoint by default. PDF and HTML accepted
- Upload compressed file pack if local resources are linked in slides
- Embed fonts in the .pptx file if unusual fonts are used
- Laser pointer provided
Virtual attendees will join the online ZOOM conference room for virtual sessions. Same as the physical one, the virtual session allows 15 minutes pre-recorded video for each presenter with 2 minutes of Q&A. To ensure a smooth program, please upload the video to the ConfTool system in advance. The ZOOM link will be available in the ConfTool conference agenda, and on the website.
Note that the virtual sessions are hosted each conference day during 7:00-9:00 and 20:00-22:00, open for all participants. Except for the plenary session (live-streaming), the sessions onsite are segregated from the virtual ones. Virtual attendees cannot join the discussion onsite, only can access the recordings published on the website.
Poster Presentation
Poster sessions are organized concurrently with coffee breaks. The attendees may visit the poster gallery and engage with the presenters while enjoying the refreshments. Choosing the poster presentation, you need to make an A0-size poster in color. A0 size equals 841 x 1189 mm or 33.1 x 46.8''. Follow the templates (in MS PowerPoint, Adobe Illustrator, or Photoshop) down below and lead your own creative design.
The poster will be displayed both onsite and online. You are allowed to upload a 5-minute video as a brief introduction or supplement material (demo/promo). We will paste a QR code to the poster redirecting visitors to the online resources, so they may "engage" with you in your absence. If you have more to share via this QR code, contact secretariat@bs2023.org
The poster (in JPG/PDF or source file) and the video need to be uploaded in the ConfTool system as the second and third final uploads. Other recommendations:
- A0 size, > 150 DPI, color printing on coated paper
- Free content design with header and footer in line with templates
- Two-column or four-column layout system is recommended
- Using Sans-serif fonts (Montserrat/Open-Sans for example)
- Booth decoration allowed (sticky notes, tear-off flyer, etc.)
Bring your poster with you, or have it printed locally. Recognizing the inconveniences associated with transporting large posters, we offer services for having your poster printed at local companies. Put up your poster on the registration day (Sept. 3rd). The poster wall is in a zigzag layout as depicted in the following mock-up.
Local Poster Printing
We provide the poster printing service cooperated with local companies. The A0 poster will be printed in color, with 300 DPI, on self-adhesive paper coated by matte film. The service charges 7 USD (50 CNY) per each. There might be minor flaws at bleeds when the printer cuts the paper down. We are not responsible for any color discrepancy caused by RGB to CMYK conversion. The local printing service is now closed.
- Deliver your poster file to us via ConfTool "Final Upload"
Transfer $7 to PayPal getech1018@hotmail.com or ¥50 via Alipay, with the Contribution ID as a payment note.
You receive an email once we confirm your payment and start processing the request.Fetch your poster at conference check-in on September 3rd.
Contribution Types
As a platform promoting communications from both academy and industry world, BS2023 calls for research papers, project reports and workshop proposals, to best represent the latest breakthroughs in the realm of building simulation.
If you would like to purpose an event such as invited speech or panel discussion, please contact info@bs2023.org.
Research paper
The research paper is 8 pages long, aiming for the latest breakthroughs in the application of building simulations. All papers accepted and presented will be published in the Conference Proceedings, indexed by EI, and open-accessed on the IBPSA website.
Project report
The 4-page-long project report is case-focused, best demonstrating an effective application of the building simulation. This type of contribution only requires an extended abstract and will not be published in the conference proceedings. We are expecting 1~2 sessions for this kind of contribution.
Workshop
Workshops target the promotion and education of simulation techniques, such as software demos, vendor-sponsored training, panel discussion, or student projects. Submissions will be evaluated on a first-come-first-served basis, provided that there is a clear link with building simulation. All workshops are self-financed.
Instructions
BS2023 continues to use ConfTool for abstract submission. All authors with an accepted abstract are invited to upload their manuscript (paper, project report and workshop proposal) in the ConfTool system before April 3. Please refer to the templates above. Each contribution will be evaluated through a double-blind peer review, scored and subsequently accepted for presentation. The scientific committee reserves the right to classify your work in terms of relevant track, contribution or presentation type.
Check out the following bullets before you continue:
- Please make a new full-text submission in the ConfTool system
- Please use the templates provided when preparing your manuscripts.
- The manuscript of the research paper should be within 8 pages, while the project report within 4.
- A PDF version of your manuscript must be uploaded. (<10MB)
- An editable version of your manuscript must be uploaded. It depends on which template you are using (Word/LaTeX). The LaTeX files must be compilable and packed in a ZIP file. (<10MB)
- Please do not include names, affiliations and acknowledgments in your draft for review.
- The updated submission deadline is April 3, 2023. (Midnight CST)
If you encounter any technical issues, please refer to this user guide or contact us.
Topics
5 themes × 25 topics
Simulating future metropolis
- Regulations/codes for carbon neutrality
- Urban-scale simulation
- District energy system
- Demand response & interactive grid
- Urban renaissance & cultural heritage
Performance-driven design
- Parametric/Automatic design
- Active/Passive/Zero-carbon buildings
- Weather & climate adaptation
- Building physics
- CFD & airflow
Smart building systems
- Heating, ventilation and air-conditioning
- Commissioning, diagnostics & control
- Validation, calibration & uncertainty
- Simulation vs. reality
- Optimization
Modeling for the digital world
- Big data & machine learning
- BIM & interoperability
- Advanced modeling techniques
- New software development
- Education
Human-centered simulation/design
- Occupant behavior
- Thermal comfort
- Indoor environmental quality
- Microclimate
- Healthy buildings
Policies
You are required to accept the following conditions during submission.
(1) The author(s) and presenter(s) will automatically grant to IBPSA a nonexclusive, royalty-free, perpetual, worldwide, irrevocable, sub-licensable, and transferable license to publish the abstract(s), research paper(s) and/or presentation(s) and/or digital posters (with unmodified content) in any fashion (including but not limited to inclusion in the Building Simulation 2023 printed and electronic proceedings, via electronic means such as the world wide web, and inclusion in future compilations of presentations, also including online-exploitation via electronic means in order to organize an e-conference, regardless of the accessibility through paying registration). This "nonexclusive" license means that the author(s) are not restricted as to future use of the material except that exclusive rights cannot be granted to another.
(2) The author(s) and presenter(s) grant and assign to IBPSA or its agent the nonexclusive rights to record the presentation at the Building Simulation 2023 conference in Shanghai, China. These rights give IBPSA the unlimited license to use, modify (format, not content), sell and distribute the recorded presentation (including voice of the presenter(s)).
(3) The author(s) and presenter(s) affirm that they have the right to grant the license specified in (1) and (2), that is, publication by IBPSA or its licensees will not be in conflict with existing copyright or other restrictions.
(4) The author(s) and presenter(s) acknowledge that acceptance of the abstract(s), research paper(s) and/or presentation(s) does not imply IBPSA's endorsement of or agreement with the ideas presented. It is understood that IBPSA does not accept responsibility for any content within the abstract(s), research paper(s) and/or presentation(s) that may be found to be libelous, infringing on copyright or other intellectual property rights, invading individual privacy or to be otherwise unlawful. Under no circumstances shall IBPSA be liable for any damages resulting from use of information included in the presentation.
(5) Finally, the undersigned confirms that he/she has the power and authority to make and execute this agreement. For jointly authored works the signing author/presenter signs as authorized agent for the others.